LawFirmAccountingSoftware.com

Law Firm Accounting Software: Prices and Plans Compared

Published prices come from each vendor's own pages, and every other price is labeled as such. Each figure links to its source, and each source shows the date we checked it.

Compare the pricesHow we research prices

By Chancery Labs editorial team. Updated .

Law firm accounting software bills clients, keeps client trust money apart from the firm’s own money, and keeps the firm’s books, either in its own general ledger or in QuickBooks Online or Xero. Counting the ledger, the lowest published cost is Clio’s, from $2,940 a year for 5 users on Clio Manage Starter [1, 2], and the lowest exact price is PracticePanther’s, $3,396 a year for 5 users on PracticePanther Solo + QuickBooks Online Simple Start (1 accounting user) [3–10].

Seven products meet that test, and five can be costed as a working setup. Smokeball gives prices only through sales, and TimeSolv’s pages do not say which QuickBooks Online plans its integration works with.

Law firm accounting software: cost a year for 5 users
VendorCost a year, 5 usersLabelPlan and priceGeneral ledgerBest for
from $2,940 [1, 2] aPublishedClio Manage Starter from $49 per user per month, billing term not statedBuilt inFirms that want practice management, billing, trust accounting and bookkeeping in one subscription instead of pairing a billing tool with QuickBooks or Xero. [1, 11]
$3,396 [3–10] bPublishedPracticePanther Solo + QuickBooks Online Simple Start (1 accounting user) $49 per user per month, billed annually; or $59 billed monthly + QuickBooks Online Simple Start $38 per firm per month, billed monthlyVia QuickBooks Online Simple Start (1 accounting user), included in the costSmall firms that want practice management, time tracking, billing and a trust ledger in one subscription with a published per-user price on every plan; full operating accounting (general ledger, bank feeds, bill payment) needs Business Pro, and lower plans rely on the QuickBooks Online sync for the firm's books. [3, 12]
from $3,756 [6–10, 13–18] a,cPublishedLeanLaw Core + QuickBooks Online Simple Start (1 accounting user) from $55 per user per month, billing term not stated + QuickBooks Online Simple Start $38 per firm per month, billed monthlyVia QuickBooks Online Simple Start (1 accounting user), included in the costFirms that already keep their books in QuickBooks Online (or want to) and need legal time tracking, billing and client trust ledgers added on top, with their bookkeeper continuing to work in QuickBooks Online. [18, 19]
$3,960 [6–10, 20, 21] dPublishedCosmoLex Launch + QuickBooks Online Essentials (1 accounting user) $49 per user per month, billed annually; or $59 billed monthly + QuickBooks Online Essentials $85 per firm per month, billed monthlyVia QuickBooks Online Essentials (1 accounting user), included in the costFirms that want trust accounting and their own books (general ledger, payables, financial statements) in the same system as billing, without a separate QuickBooks file. This needs the Pro plan. [20, 22]
$6,456 [6–10, 23–25] ePublishedMyCase Pro + QuickBooks Online Simple Start (1 accounting user) $100 per user per month, billed annually; or $120 billed monthly + QuickBooks Online Simple Start $38 per firm per month, billed monthlyVia QuickBooks Online Simple Start (1 accounting user), included in the cost [23, 27–31]Solo, small and mid-sized US firms that want case management, billing, trust ledgers and card or eCheck payments in one subscription, with published per-user prices [23, 26]
Not publishedSmokeball Bill [32, 33]Via QuickBooks OnlineSmall firms that want billing and trust accounting with three-way reconciliation and keep their general ledger in QuickBooks Online. [34, 35]
Not worked out fPublishedTimeSolv Legal $58 per user per month, billed annually; or $60 billed monthly [36, 37]Via QuickBooks Online; or Via XeroSolo and small firms that want hourly time tracking and billing with trust accounting, LEDES and ABA task codes on the Legal plan, at a published per-user price, while keeping their books in QuickBooks or Xero. [36]

Vendors are ordered by the annual cost for a 5-user firm on their cheapest plan with a published price that includes trust accounting and billing, plus a general ledger or an integration with QuickBooks Online or Xero, lowest first. Where a plan can only be bought with another plan, the cheapest published required plan is added. The cost includes a general ledger: built in, the vendor's own ledger add-on (for 1 license where it is sold per license), or, where the ledger is kept in QuickBooks Online, the cheapest QuickBooks Online plan the vendor says its integration works with, for 1 accounting user, because usually only the bookkeeper logs in to the ledger. Each row and its note name the products counted. Where a vendor does not say which QuickBooks Online plans its integration works with, its cost is not worked out. At equal cost, exact prices come before "from" prices, then alphabetical order. Vendors that do not publish a price for such a plan, or whose cost cannot be worked out, follow in alphabetical order. Sponsorship and affiliate links play no part in the order.

  1. billing term not stated
  2. Cost counts PracticePanther Solo for every user + QuickBooks Online Simple Start for 1 accounting user
  3. Cost counts LeanLaw Core for every user + QuickBooks Online Simple Start for 1 accounting user
  4. Cost counts CosmoLex Launch for every user + QuickBooks Online Essentials for 1 accounting user
  5. Cost counts MyCase Pro for every user + QuickBooks Online Simple Start for 1 accounting user
  6. TimeSolv does not say which QuickBooks Online plans its integration works with, so the cost of a working setup is not worked out

Clio is first because its accounting module is included on every plan, Starter included [1]. The products here serve solo, small and mid-sized firms. PCLaw, Tabs3, TrustBooks, Rocket Matter, Bill4Time, CARET Legal, Actionstep and financial systems built for large firms are not covered yet.

The seven products, in table order

Clio publishes a price for its entry plan only: Starter costs from $49 per user per month, billing term not stated [1, 2]. Core, Signature and Elite are priced through sales [1]. Clio Accounting has a chart of accounts, journal entries and a general ledger [38], comes with every current plan [1], and runs a three-way reconciliation for trust accounts [11]. The QuickBooks Online and Xero integrations start on Core. A firm switching to Clio cannot bring past trust and operating transactions, only opening balances by matter or contact [39]. Clio suits firms that want practice management, trust accounting and bookkeeping in one subscription and accept that only the entry price is published. See the Clio pricing breakdown and the Clio and MyCase cost comparison.

PracticePanther publishes per-user prices for all four plans, on monthly or annual billing. Every plan has a trust ledger and trust reconciliation and can show a three-way trust reconciliation report [3]. A guided three-way reconciliation, the general ledger, bank feeds and bill payment come only with PantherAccounting Plus on Business Pro, the top plan [40]. On the other plans the books go to QuickBooks Online Simple Start, Essentials or Plus [41]; there is no Xero integration [42]. So its row is Solo with QuickBooks Online Simple Start, while Business Pro on its own costs $6,840 a year for 5 users [3, 12, 40, 43]. PracticePanther suits small firms that want practice management and billing at a published price. Its owner, Paradigm, also owns Bill4Time [44].

LeanLaw adds legal time tracking, billing, trust ledgers and payments on top of QuickBooks Online; the firm needs its own QuickBooks Online subscription, billed by Intuit [16]. LeanLaw works with every QuickBooks Online plan from Simple Start up [17], so its row is Core with Simple Start. Core costs from $55 per user per month, billing term not stated [13–15], and a one-time onboarding fee of an unpublished amount may apply [13]. Every plan covers trust deposits, disbursements and client or matter trust ledgers, and LeanLaw posts the journal entries to the firm’s QuickBooks Online trust accounts [45]. Monthly trust reconciliation is done mainly in QuickBooks Online, with LeanLaw’s trust data as one of the three figures compared [46]. LeanLaw suits firms whose bookkeeper already works in QuickBooks Online.

CosmoLex publishes per-user prices for three plans: Launch, Core and Pro [20]. Launch has neither bank reconciliation nor three-way reconciliation, and Core produces a three-way reconciliation report. The general ledger, accounts payable, bank feeds and financial statements are on Pro only [21]. Every plan can send data one way to QuickBooks Online Essentials, Plus or Advanced, for US firms only [20] [47], so its row is Launch with Essentials, the cheapest of those. A firm that needs three-way reconciliation moves to Core. Turning the sync on switches off CosmoLex’s own business accounting [22], so a firm uses QuickBooks Online or Pro, not both. Pro on its own costs $7,740 a year for 5 users [20, 21]. Live onboarding and guided data migration are included on all three plans. CosmoLex suits firms, in Canada as well as the US, that want billing, trust accounting and, on Pro, their own books in one system [48].

MyCase publishes per-user prices for Basic, Pro and Advanced, on annual and monthly billing [23]. All three keep trust ledgers and a trust reconciliation, but Basic has no integrations, QuickBooks Online included [49], so the table starts at Pro. Full accounting (a general ledger, bank feeds, bank reconciliation and three-way trust reconciliation) is the MyCase Accounting add-on, charged only for users given an accounting license [27] and sold with Pro and Advanced [23]. Pro plus one MyCase Accounting license costs from $6,468 a year for 5 users (MyCase Pro + 1 MyCase Accounting license) [23–25, 27–31], slightly more than Pro with QuickBooks Online Simple Start, so the table shows the QuickBooks Online route. Payments run through LawPay, with no monthly LawPay fee for MyCase customers [23]. Both belong to 8am, the name AffiniPay took in August 2025 [50]. MyCase suits firms that want case management, billing and trust ledgers at published prices.

Smokeball shows “Get pricing” on all four plans and publishes no subscription or add-on price [32]. It sells cloud and desktop software; the desktop app comes with the Grow plan [32]. Every plan has trust accounting with three-way reconciliation [34]. Smokeball has no general ledger: it sends transactions one way to QuickBooks Online, and on the Bill plan that sync covers the general ledger only, not the trust accounts [35]. Members of some US state bar associations, such as the State Bar of Texas, get the Bill plan free [51]. Smokeball suits small firms that want three-way trust reconciliation, keep their books in QuickBooks Online, and will get a quote.

TimeSolv is time tracking and billing software with two published per-user plans. Trust accounting, LEDES billing and conflict checks are in the Legal plan only [36]. It has no general ledger of its own and connects to QuickBooks Online or Xero on both plans [52]; with Clio, it is one of only two products in the table that list Xero. TimeSolv’s pages do not say which QuickBooks Online plans the integration works with, so its Legal plan has no working-setup cost and is listed last. Its trust accounting page describes three-way reconciliation without naming a plan [53]. Payment processing rates are not published [54], and moving data in from another system is a paid service [55]. TimeSolv suits solo and small firms that bill by the hour, need trust accounting and LEDES, and keep their books in QuickBooks Online or Xero. Its owner, ProfitSolv, also owns CosmoLex [56].

Law firm accounting software features compared

The grid shows which of the seven products include each accounting, integration and billing feature, and on which plans when not all of them do.

Law firm accounting software: what each product includes
Feature
Trust accountingYes [1, 57]Yes [3, 58]Yes [13, 45]Yes [20, 21]Yes [23]Yes [32, 59]Yes: TimeSolv Legal [36, 53]
Three-way reconciliationYes [1, 11, 60]Yes [3, 61, 62]Partly [46, 63]Yes: Core, Pro [21, 64]Extra cost [23, 27]Yes [34, 51]Yes: TimeSolv Legal [53, 65]
General ledgerYes [1, 38]Yes: Business Pro [3, 40]No [18]Yes: Pro [20, 21, 66]Extra cost [27, 67]No [34, 35]Not stated [36]
Bank feedsYes [68]Yes: Business Pro [69]Not stated [63]Yes: Pro [20, 22, 70]Extra cost [27, 71]Not stated [72]Not stated [36]
Accounts payableYes [1, 73]Yes: Business Pro [3, 40]No [74]Yes: Pro [21, 75]Not stated [76]Not stated [35]Not stated [36]
QuickBooks Online integrationYes: Core, Signature, Elite [1, 77, 78]Yes [3, 41, 79]Yes [16, 17]Yes [20–22, 47, 80]Yes: MyCase Pro, MyCase Advanced [23, 81]Yes [32, 35]Yes [36, 52]
Xero integrationYes: Core, Signature, Elite [1, 82]No [42]Not stated [17, 83]Not stated [84]Not stated [85]Not stated [35]Yes [36]
Built-in payment processingYes [86]Yes [3, 87, 88]Yes [13, 89]Yes [21, 90]Yes [23]Yes [91, 92]Yes [36, 54]
LEDES billingYes [1, 93]Yes: Business, Business Pro [3]Yes: Pro, Elite [13, 94]Yes: Core, Pro [20]Yes: MyCase Pro, MyCase Advanced [23]Yes [95]Yes: TimeSolv Legal [36]
Client portalYes: Core, Signature, Elite [1, 96]Yes [3]Not stated [97]Yes [20]Yes [23]Yes: Boost, Grow, Prosper+ [32]Yes [36]
Mobile appYes [1, 98]Yes [3]Partly [99–101]Yes: Core, Pro [21]Yes: MyCase Pro, MyCase Advanced [23, 49]Yes: Boost, Grow, Prosper+ [32]Yes [36, 65]
Free trialYes [1, 102]Yes [3, 103]Yes [13, 104]Yes [20, 105]Yes [23]Yes: Bill, Boost [33, 106, 107]Yes [36]

Products are in the same order as the law firm accounting software price table. Where only some of a product's plans include a feature, the cell names those plans. Extra cost means it is sold separately, as an add-on; Partly means the vendor describes it only in part; Not stated means the vendor does not say.

Why QuickBooks Online is not in the table

QuickBooks Online is general small-business accounting software, with a full general ledger, bank feeds and bills, but Intuit’s pages do not describe a trust accounting module. Intuit’s own help article sets up client retainers as a liability account, with an optional separate trust bank account, and reads per-client balances from a customized report [108]; client trust ledgers and three-way reconciliation are not described as features. Its limited Free plan allows one user and a small number of invoices a month [6]. Ranking it on price would put a product without trust accounting near the top of this list.

That is why many firms pair the two: a legal billing or trust accounting product keeps time, invoices and client trust ledgers, and QuickBooks Online keeps the general ledger, bills and the reports an accountant works from. Intuit’s own page for law firms points to connected legal apps for this [109]. QuickBooks Online is priced per company with a fixed user cap on each plan, so a growing firm moves up a plan rather than adding seats [9].

The duty to keep client money separate comes from each state’s rules, which differ. The ABA’s model rule, binding only where a state adopts it, says client funds go in a separate account and complete records must be kept ABA Model Rule 1.15(a) [110], and advance fees stay in trust until earned ABA Model Rule 1.15(c) [110]. Florida requires a monthly comparison of the reconciled trust bank balance with the total of the client ledgers R. Regulating Fla. Bar 5-1.2(d)(1)(B) [111]. Illinois requires three-way reconciliation reports for every trust account at least quarterly Ill. RPC 1.15A(b)(7) [112]. Check your own state’s rules; this is not legal or accounting advice.

What drives the cost of law firm accounting software

Per-user and per-company pricing

Every product in the table charges per user per month, so the bill grows with headcount; QuickBooks Online charges per company, within a user cap. Set against the table at the top, the table below shows what PracticePanther, CosmoLex and MyCase firms pay to keep the ledger in-house rather than in QuickBooks Online.

Plans with a general ledger from the vendor or a required plan: cost a year at three team sizes
PlanCost a year, 1 userCost a year, 5 usersCost a year, 20 users
Clio Manage Starter Published a,bfrom $588 [1, 2]from $2,940 [1, 2]from $11,760 [1, 2]
PracticePanther Business Pro, billed annually Published c$1,368 [3, 12, 40, 43]$6,840 [3, 12, 40, 43]$27,360 [3, 12, 40, 43]
PracticePanther Business Pro, billed monthly Published c$1,488 [3, 12, 40, 43]$7,440 [3, 12, 40, 43]$29,760 [3, 12, 40, 43]
CosmoLex Pro, billed annually Published d$1,548 [20, 21]$7,740 [20, 21]$30,960 [20, 21]
CosmoLex Pro, billed monthly Published d$1,668 [20, 21]$8,340 [20, 21]$33,360 [20, 21]
MyCase Pro + 1 MyCase Accounting license Published afrom $1,668 [23–25, 27–31]from $6,468 [23–25, 27–31]from $24,468 [23–25, 27–31]
LeanLaw Core + QuickBooks Online Simple Start (1 accounting user) Published a,efrom $1,116 [6–10, 13–18]from $3,756 [6–10, 13–18]from $13,656 [6–10, 13–18]
  1. billing term not stated
  2. Plus one-off fees with no published price: Guided data migration, Document migration, Live onboarding training
  3. Plus one-off fees with no published price: Data migration from another system
  4. Plus one-off fees with no published price: Additional training, consulting, implementation or customization
  5. Plus one-off fees with no published price: Onboarding, Assisted data migration

A QuickBooks Online subscription

On the route the table shows, PracticePanther, LeanLaw, MyCase and CosmoLex keep the general ledger in QuickBooks Online, and Smokeball always does. Only LeanLaw requires it, but each of those four rows adds the cheapest QuickBooks Online plan the vendor says its integration works with, for one accounting user. For PracticePanther [41], LeanLaw [17] and MyCase [81] that is Simple Start. CosmoLex names Essentials, Plus and Advanced [47], so its row counts Essentials. That is the floor: a firm with two or more people in the ledger needs a larger plan and pays more. Supported plans also differ: Clio’s QuickBooks Online integration works with Essentials, Plus and Accountant [77], though Clio’s row does not need it because Clio Accounting is included.

Payment processing fees

Card and bank payment fees come on top of the subscription and grow with the money a firm collects. TimeSolv and CosmoLex do not publish their processing rates.

Card processing cost a year in three scenarios
ProductCard rateBank transfer rate$5,000 a month in 10 card payments$25,000 a month in 25 card payments$100,000 a month in 50 card paymentsAlso needs
Smokeball Payments2.9% + $0.20 Published [91, 119, 120]0.8%, capped at $8 (ACH)$1,764 [91, 119, 120]$8,760 [91, 119, 120]$34,920 [91, 119, 120]Requires a Smokeball plan
Clio Payments2.95% Published [1, 86, 121–123]1% (eCheck)$1,770 [1, 86, 121–123]$8,850 [1, 86, 121–123]$35,400 [1, 86, 121–123]Requires a Clio Manage plan
LeanLaw Payments (E-Payments)2.95% Published [83, 89, 97, 124, 125]1%, capped at $30 (ACH)$1,770 [83, 89, 97, 124, 125]$8,850 [83, 89, 97, 124, 125]$35,400 [83, 89, 97, 124, 125]Requires a LeanLaw plan
PantherPayments2.95% Published [5, 87, 126–128]1% (eCheck)$1,770 [5, 87, 126–128]$8,850 [5, 87, 126–128]$35,400 [5, 87, 126–128]Requires a PracticePanther plan
LawPay Payments (in MyCase)2.99% + $0.30 Published [23, 129–133]1% (eCheck)$1,830 [23, 129–133]$9,060 [23, 129–133]$36,060 [23, 129–133]Requires a MyCase plan
CosmoLex Pay Not published [20, 90, 134, 135]Requires a CosmoLex plan
TimeSolv Pay Not published [36, 54, 136]Requires a TimeSolv plan

Processors are ordered by the annual cost of taking $25,000 a month in 25 credit card payments into the operating account: the payment product's own monthly fees plus its published card rate, lowest first. A practice-management subscription the product needs is shown separately, not added. Processors that do not publish a card rate follow in alphabetical order. Sponsorship and affiliate links play no part in the order.

Onboarding, data migration and contract terms

One-off costs are mostly unpublished. LeanLaw says an onboarding fee may apply, and TimeSolv charges for data conversion. MyCase charges no setup fee [25] and includes data migration on Pro [23]. LeanLaw’s terms renew automatically unless notice is given at least 60 days before the term ends [137], and Clio’s make the rest of a term’s fees due if a firm cancels partway through [113].

How these products were chosen and ordered

A product qualifies if its own documentation shows trust accounting and billing, plus a general ledger (built in or as an add-on) or a QuickBooks Online or Xero integration. Trust accounting the vendor describes only in part does not count, which is why QuickBooks Online and LawPay are not in the table. Products are ordered by the yearly cost, for a five-user firm, of the cheapest complete setup with a published price: billing and trust accounting for every user, plus a general ledger. Where the ledger is not built in, that means a ledger add-on or the cheapest QuickBooks Online plan the vendor says it works with, for one accounting user. Products that cannot be costed follow alphabetically. No vendor pays for its position, and sponsorship and affiliate links play no part in the order. The full method is in the research methodology.

Every price here is labeled Published, Estimate or Not published and listed with its sources below. Read how we research prices and how we estimate prices.

Frequently asked questions

What is law firm accounting software?

Software that bills clients, records client trust money separately from the firm's own money, and keeps the firm's books. Some products keep a general ledger themselves; others send their entries to QuickBooks Online or Xero, which keeps the ledger instead.

What is the best accounting software for a law firm?

No single product suits every firm. The table puts first the product that costs a five-user firm least once billing, trust accounting and a general ledger are all counted. Which product suits a firm depends mainly on whether it wants its general ledger inside the legal software or in QuickBooks Online, and on whether it needs prices it can check before a sales call.

How much does law firm accounting software cost?

The table at the top gives the yearly cost for five users of each product's cheapest complete setup, from the vendors' own price pages. Most products charge per user per month. Smokeball publishes no subscription price at all, and Clio publishes a starting price for its entry plan only.

Can a law firm use QuickBooks Online as its accounting software?

Many firms keep their general ledger in QuickBooks Online, but Intuit's pages do not describe a trust accounting module. Firms that use it commonly add a legal billing or trust accounting product, such as LeanLaw, PracticePanther, MyCase, TimeSolv or Smokeball, which sends invoices, payments and trust entries to QuickBooks Online.

Is there free legal accounting software?

None of the seven products in the table publishes a free plan. Smokeball offers its Bill plan free to members of some US state bar associations, such as the State Bar of Texas. QuickBooks Online has a limited free plan, but it is general business software without a trust accounting module.

Is all legal accounting software cloud based?

Not entirely. Clio, PracticePanther, MyCase, CosmoLex and TimeSolv are cloud products. Smokeball sells both cloud and desktop software. LeanLaw works with QuickBooks Online, which is also a cloud product.

What does 8am have to do with MyCase and LawPay?

8am is the name AffiniPay took in August 2025. The company owns both MyCase and LawPay. LawPay is the payment processor built into MyCase, and MyCase customers pay no monthly LawPay fee.

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