Smokeball pricing: plans, what each includes, the free Bill offer and payment fees

Smokeball pricing is quoted, not published: all four plans, Bill, Boost, Grow and Prosper+, say “Get pricing”, and the price depends on the number of users, the plan, the contract term and any add-ons [1]. What Smokeball does publish is its card and eCheck rates for Smokeball Payments [2]. Members of 30 US bar associations can use the Bill plan free [3] [4].

Smokeball pricing plans and what each includes

Smokeball plans and prices

Smokeball plans and prices

Plan	Price and label	What it includes	Last verified
Smokeball Bill	Not published [1, 5]	Invoicing with hourly, fixed-fee and contingency billing; time, fee and expense entries Trust accounting and reporting, including three-way reconciliation Online card and eCheck payments through Smokeball Payments or LawPay (processing fees apply) QuickBooks Online integration for the general ledger only (no trust-account sync on Bill) Billing and firm financial reports Onboarding and training (live sessions, Smokeball Academy)	November 10, 2026
Smokeball Boost	Not published [1, 6]	Everything in Bill, plus browser-based client and matter management (basic case management) Task and calendar management; Microsoft 365 Outlook, calendar and Word integration Client portal, automated letterhead template, eSignature (unlimited with InfoTrack), eFiling (fees apply) Mobile app; Communicate (Smokeball AI) QuickBooks Online integration	November 10, 2026
Smokeball Grow	Not published [1]	Everything in Boost, plus Smokeball's desktop application and web app Practice-area templates and calculators, advanced document automation, automated forms Email management with Word and Outlook integration; court and document templates Matter, client and lead reports; email marketing Smokeball says Grow is designed for firms with three or more staff	November 10, 2026
Smokeball Prosper+	Not published [1, 5]	Everything in Grow AutoTime automatic time tracking, Intake and Workflows included (add-ons on Grow) Firm insights, staff activity and profitability reporting; staff targets Lead management, inquiry and advanced matter intake, custom workflows and workflow templates Split billing; branch offices A firm is on Prosper+ unless its Client Order Form says otherwise	November 10, 2026

Trust accounting with three-way reconciliation is on every plan, so Bill is the smallest plan that covers it [1] [7]. The main step up is Boost, which adds case management, the client portal and the mobile app that Bill leaves out [1].

Unless the order form says otherwise, Smokeball’s terms put a firm on Prosper+ [5].

Smokeball and QuickBooks Online

Smokeball has no general ledger of its own. It keeps the trust and client ledgers, and QuickBooks Online keeps the general ledger, profit and loss, payroll and back-office spending such as rent [7] [8].

The QuickBooks Online sync is on every plan [1] and runs one way, from Smokeball to QuickBooks. On Bill it covers the general ledger only, not trust accounts. QuickBooks Self-Employed is not supported [8].

Smokeball Bill free for bar association members

Smokeball offers Bill free to members of 30 bar associations, each with its own offer page [3] [4]. They cover Alabama, Arizona, California (through the California Lawyers Association), Colorado, the District of Columbia, Florida, Illinois, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nebraska, Nevada, New Jersey, New York, North Carolina, Oklahoma, Oregon, Pennsylvania, Texas, Utah, Virginia, Washington, West Virginia and Wyoming.

The offer pages state no time limit or user limit; some say the free subscription may be canceled if bar membership isn’t confirmed [4]. The offer is for Bill only, which handles billing and trust accounting but not case management [3] [1].

Many partner bar associations also get a discount on the other plans, which varies by association [9] [10]. Bar discounts cannot be combined with other discounts [5].

Smokeball Payments rates

Smokeball Payments is the one part of Smokeball with a public price list. It works on any plan [1]. It has no monthly fee and takes cards, Apple Pay, Google Pay and eCheck into operating retainer and trust accounts. FeeWise’s support team handles changes to the firm’s bank and trust accounts [2].

Card processing cost a year in three scenarios

Card processing cost a year in three scenarios

Product	Card rate	Bank transfer rate	$5,000 a month in 10 card payments	$25,000 a month in 25 card payments	$100,000 a month in 50 card payments	Also needs
Smokeball Payments	2.9% + $0.20 Published [2, 11, 12]	0.8%, capped at $8 (ACH)	$1,764 [2, 11, 12]	$8,760 [2, 11, 12]	$34,920 [2, 11, 12]	Requires a Smokeball plan

Three details change the bill:

• American Express costs more than other cards, and both card rates add a fixed fee to each payment. The eCheck fee is capped per payment [2].
• Credit card fees can be passed on. Firms can surcharge credit cards where state law allows; debit cards cannot be surcharged [12].
• Only an owner can apply. The applicant must hold a minimum ownership stake in the firm, and turning on Smokeball Payments switches off LawPay [2].

Firms that prefer LawPay can connect it instead [13].

What the price list leaves out

Smokeball: costs not on the price list

Smokeball: costs not on the price list

Item	Cost	Label	Plans	Details
One-off fees
Onboarding and training	No charge [1, 14, 15, 18, 19]	Included	Smokeball Bill, Boost, Grow, Prosper+	Every plan includes onboarding, with training tailored to the plan. On Bill, training sessions and support are requested from Smokeball's team. Boost users get live Q&A sessions with trainers, bi-weekly open office hours and Smokeball Academy courses. Grow and Prosper+ firms get onboarding with a Client Success Manager, Foundations training, trust-account setup and billing training. Prosper users get Foundations sessions, Billing Introduction, a Trust Accounting and Advanced Billing webinar, and Q&A and billing Q&A sessions.
Onboarding Fee (if applicable, per order form)		Not published [5]	Smokeball Bill, Boost, Grow, Prosper+	The terms of service define an Onboarding Fee for additional training and services, set on the Client Order Form "if applicable". No amount is published. Defined in the terms of service as additional training and services fees on the Client Order Form; no amount published.
Data migration		Not published [1, 16, 17]	Smokeball Bill, Boost, Grow, Prosper+	Three options: Jumpstart, a guided self-serve CSV tool (price not stated); ProStart, for larger firms on legacy systems, sold as a paid service; and PartnerStart, run by partner firms. Migration costs are confirmed in the quote, and extensive custom work costs extra. Jumpstart self-serve tool (price not stated), ProStart paid service, or PartnerStart run by partner firms. Jumpstart self-serve tool (price not stated), ProStart paid service for larger firms on legacy systems, or PartnerStart run by partner firms.
Add-ons
Flex Users (extra users month to month)		Not published [5]	Smokeball Bill, Boost, Grow, Prosper+	Under the terms of service, users added month to month cost more than the then-current monthly user fee; rate on request. The rate is available only from Smokeball. Applies to fixed-term subscriptions on any plan. Under the terms of service, month-to-month users cost more than the then-current monthly user fee; rate on request.
Intake	Varies by plan [1]		Smokeball Boost, Grow: not published; Smokeball Prosper+: no charge	Online intake forms; listed as an add-on for Boost. No price shown. Add-on for Grow, included in Prosper+; no price published.
Archie AI assistant		Not published [1, 20]	Smokeball Boost, Grow, Prosper+	AI drafting, summaries and document review. Listed as an add-on on the Boost plan card. Listed as an add-on on the Grow card; no price published. Listed as an add-on on the Prosper+ card; no price published.
eFiling		Not published [1]	Smokeball Boost, Grow	Fees apply; amount and basis not stated.
AutoTime (automatic time tracking)		Not published [1]	Smokeball Grow	Add-on for Grow, included in Prosper+. It also enables profitability reports on Grow. No price published.
Workflows	Varies by plan [1]		Smokeball Grow: not published; Smokeball Prosper+: no charge	Add-on for Grow, included in Prosper+; no price published.
FamilyPro		Not published [1]	Smokeball Grow, Prosper+	Family-law financial data collection and property-division modeling; add-on for Grow and Prosper+; no price published. Add-on; no price published.
AutoTime	Included [1]	Included	Smokeball Prosper+	Included in Prosper+; sold as an add-on for Grow at an unpublished price.
Email marketing and eFiling usage		Not published [1]	Smokeball Prosper+	Fees apply; amount and basis not stated.
Payment processing fees
Monthly fee	$0 [2, 11]	Published	Smokeball Payments	No monthly fee or subscription for Smokeball Payments.
Processing, card	2.9% + $0.20 [2, 12]	Published	Smokeball Payments	All cards other than American Express. Whether fees for trust payments are taken from the operating account is not stated. Firms may pass credit card (not debit) fees to clients by surcharging where the law allows.
Processing, American Express	3.5% + $0.20 [2]	Published	Smokeball Payments	American Express.
Processing, ACH bank transfer	0.8%, capped at $8 [2]	Published	Smokeball Payments	Capped at $8.00 per transaction. The fee list calls this ACH; the payment option shown to clients is eCheck.
Chargeback		Not published [2, 21]	Smokeball Payments	Smokeball does not state a dispute or chargeback fee for Smokeball Payments. The processor's own US pricing page lists $50 per dispute, with $25 refunded if the dispute is won, but it is not stated whether this applies to Smokeball Payments.

Onboarding and data migration

Smokeball says onboarding, training and support are included on every plan, with training matched to the plan [1] [14]. Its terms also allow an Onboarding Fee for extra training and services, set on the order form where it applies [5].

Migration comes in three forms: Jumpstart, a guided self-serve import; ProStart, a paid service for larger firms on older systems; and PartnerStart, run by partner firms. Migration costs are confirmed in the quote [16] [1].

Paid invoices, billed time history, general ledger items and full trust transaction history do not move across, and trust balances sometimes have to be entered by hand. Extensive custom work costs extra [17].

Contract, renewal and cancellation

The order form sets the users, the monthly fee, the plan and the term. Under Smokeball’s terms, for plans sold on a fixed term:

• The fee is fixed for the term. It is not refundable, and neither side can cancel without cause during the term [5].
• Seats and plans only go up mid-term. Users cannot be cut and the plan cannot be downgraded until renewal. Users added month to month, called Flex Users, cost more than the regular monthly user fee [5].
• Renewal is automatic. Unless the firm opts out at least 30 days before the end date, the subscription renews for 12 months, invoiced monthly, at Smokeball’s then standard pricing [5].

Bill and Boost subscribers can also manage their subscription in the app, including upgrading, downgrading and canceling [22].

Smokeball free trial

Firms without a Bill account can start with a free trial of Bill, and Smokeball’s help center mentions trials for Bill and Boost subscriptions. No trial length is stated, and no trial is mentioned for Grow or Prosper+ [15] [22].

Smokeball cost per user: what to ask for in a quote

No Smokeball plan has a published price, so its cost for 1, 5 or 20 users cannot be worked out without a quote.

Before signing, ask Smokeball for:

1. The monthly fee per user for each plan you are considering, and the term it assumes.
2. Whether your plan is on a fixed term or can be canceled in the app, and the renewal date.
3. A written quote for migration and any Onboarding Fee.
4. The price of any add-on you need, such as AutoTime, Workflows, Intake or Archie AI.
5. If you are a bar member, how long the free Bill offer lasts and how many users it covers.
6. For Smokeball Payments, which account the fees on trust payments come from, and any fee for a disputed payment.

Who Smokeball suits

Smokeball suits small firms that want billing and trust accounting with three-way reconciliation, and are content to keep the general ledger in QuickBooks Online [7]. For members of the 30 bar associations above who need only billing and trust accounting, Bill is free [3].

It suits less well a firm that wants to compare costs before a sales call, since every plan is quoted [1]. It also suits less well a firm that wants its general ledger in the same system, or that may need to cut seats before its term ends [8] [5].

Clio publishes a price for its Starter plan and includes Clio Accounting on every plan [23]; see Clio pricing, plan by plan. For the wider market, see the law firm accounting software rankings, and for how each price is sourced, the research methodology.

Who owns Smokeball