PracticePanther pricing: plans, cost per user and where the general ledger sits

PracticePanther pricing is published for every plan: Solo, the cheapest, costs $49 per user per month, billed annually [1–3], and each plan costs more per user on monthly billing. Essential, Business and Business Pro are priced the same way, and PantherPayments’ card and eCheck rates are public too; data migration and ACH payments have no published price [1] [4].

The plan that matters most for accounting is Business Pro. It is the only one with a general ledger, which PracticePanther sells as PantherAccounting Plus [5].

PracticePanther pricing plans and what each includes

PracticePanther plans and prices

PracticePanther plans and prices

Plan	Price and label	What it includes	Last verified
PracticePanther Solo	$49 per user per month, billed annually Published [1–3]	Contact and matter management, calendar, tasks, document templates and task and event workflows Billable time and expense tracking and invoicing Trust account ledger and basic trust reconciliation; Solo does not include multiple bank accounts PantherPayments card and eCheck payments, at the rates listed for PantherPayments One-way sync to QuickBooks Online Secure client portal, internal chat, real-time notifications, daily agenda email Unlimited data storage; iPhone, iPad and Android app One live one-on-one training session; basic support by phone, email, videos and forum	November 10, 2026
PracticePanther Solo	$59 per user per month, billed monthly Published [1]		November 10, 2026
PracticePanther Essential	$69 per user per month, billed annually Published [1–3]	Everything in Solo Multiple operating and trust bank accounts; check and deposit slip printing Automated payment reminders, recurring payment plans, batch time entries, expenses and invoices Custom fields, custom security roles, invoice read alerts Dropbox, Box and MailChimp sync; email and calendar sync Three live one-on-one training sessions; basic support	November 10, 2026
PracticePanther Essential	$79 per user per month, billed monthly Published [1]		November 10, 2026
PracticePanther Business	$89 per user per month, billed annually Published [1–3]	Everything in Essential UTBMS coding and LEDES billing; attorney revenue report Intake forms; native eSignature with unlimited sends; two-way business texting and text reminders Calendar rules by court jurisdiction (needs a separate LawToolBox subscription; price not shown by PracticePanther) Zapier and API access Unlimited live one-on-one training; VIP support; VIP website integration help	November 10, 2026
PracticePanther Business	$99 per user per month, billed monthly Published [1]		November 10, 2026
PracticePanther Business Pro	$114 per user per month, billed annually Published [1, 5–7]	Everything in Business PantherAccounting Plus: trust and operating accounting inside PracticePanther Guided three-way trust reconciliation with one-click reconciliation reports; overdraft and commingling guardrails; low trust balance alerts Chart of accounts, general ledger, automatic journal entries; profit and loss, balance sheet, trial balance and cash flow reports Recording and paying firm bills, payee management, vendor 1099 reporting Bank and credit card transaction import through Plaid; operating and credit card reconciliation Self-guided PantherAccounting Plus setup wizard (Settings > Accounting) for trust and operating accounts Unlimited live one-on-one training; VIP support	November 10, 2026
PracticePanther Business Pro	$124 per user per month, billed monthly Published [1]		November 10, 2026

Annual billing, the default view, lowers the per-user price by the same amount on every plan. Solo does not include multiple bank accounts; Essential and the plans above it do [1].

Where the general ledger sits: Business Pro and PantherAccounting Plus

PantherAccounting Plus is included only in Business Pro. The cheapest way to get a general ledger inside PracticePanther is therefore Business Pro, at $114 per user per month, billed annually [1, 5–7] [6]. It adds:

• Books for the firm: a chart of accounts, a general ledger, automatic journal entries, and profit and loss, balance sheet, trial balance and cash flow reports [5].
• Bills and vendors: recording and paying firm bills, payee management and vendor 1099 reporting [5].
• Bank feeds: bank and credit card transactions import through Plaid for matching. This needs Business Pro [8].
• Trust controls: a guided three-way trust reconciliation, plus blocks on overdrafts and commingling and alerts when a client’s trust balance runs low [1] [9].

Every plan has a trust account ledger and trust reconciliation and can show a three-way trust reconciliation report; the guided three-way reconciliation is on Business Pro only [1].

What the QuickBooks Online integration covers

Every plan, Business Pro included, can sync to QuickBooks Online. On Solo, Essential and Business this is where the firm’s general ledger lives. The sync is one-way: PracticePanther sends contacts, invoices and payments to QuickBooks, including trust balances by contact and matter [1] [10].

Three limits apply:

• It works only with QuickBooks Online Simple Start, Essentials or Plus [10].
• QuickBooks Desktop is not supported [11].
• There is no Xero integration [12].

PracticePanther also has a one-way integration with TrustBooks, a trust accounting product [13]. TrustBooks is owned by the same parent company, Paradigm [14] [15].

PantherPayments fees

PantherPayments is built into every plan at the same rates. It takes credit and debit cards, eCheck and ACH into operating or trust accounts, with no monthly fee [4].

Card processing cost a year in three scenarios

Card processing cost a year in three scenarios

Product	Card rate	Bank transfer rate	$5,000 a month in 10 card payments	$25,000 a month in 25 card payments	$100,000 a month in 50 card payments	Also needs
PantherPayments	2.95% Published [3, 4, 16–18]	1% (eCheck)	$1,770 [3, 4, 16–18]	$8,850 [3, 4, 16–18]	$35,400 [3, 4, 16–18]	Requires a PracticePanther plan

Four details change the bill:

• Trust deposits arrive in full. Fees on trust payments are charged to the firm’s operating account [17].
• The card rate is not all-in. Card network fees are passed through at cost at the end of each month when they apply, and they do not apply to every transaction [16].
• ACH has no published rate. PracticePanther lists ACH separately from eCheck and states a rate only for eCheck [4].
• Chargebacks carry a flat fee. The PantherPayments compliance team helps gather evidence at no extra cost [19].

What the price list leaves out

PracticePanther: costs not on the price list

PracticePanther: costs not on the price list

Item	Cost	Label	Plans	Details
One-off fees
Live one-on-one training	No charge [1, 20]	Included	PracticePanther Solo, Essential, Business, Business Pro	Solo includes 1 live training session (Essential 3; Business and Business Pro unlimited). No price for extra sessions is published. Essential includes 3 live training sessions (Solo 1; Business and Business Pro unlimited). Unlimited live training sessions on Business. Unlimited live training sessions on Business Pro.
Data migration from another system		Not published [1, 20, 21]	PracticePanther Solo, Essential, Business, Business Pro	PracticePanther says a dedicated account manager and its onboarding and migrations team help firms move data in. Whether this is free, and what it costs, is not stated.
PantherPayments activation	No charge [22]	Included	PantherPayments	Set up from Settings with an "Activate For Free" button; applications are usually reviewed within 3 business days (2020 help article).
Payment processing fees
Processing, card	2.95% [4, 17]	Published	PantherPayments	All credit card types, no per-transaction fixed fee. Card-brand network fees are passed through on top when they apply (see the separate items below). For trust deposits the fee is charged to the operating account; the help center says fees are batched monthly.
Processing, American Express	2.95% [4]	Published	PantherPayments	American Express is charged the same 2.95% ("all cards"). Amex network fees (0.15% network processing, 0.85% card-not-present) may be passed through on top.
Processing, debit card	2.95% [4]	Published	PantherPayments	Debit cards are accepted and the card rate is stated for all cards; no separate debit rate is published.
Processing, eCheck	1% [4, 18]	Published	PantherPayments	ECheck through the client's online bank login; about 3 business days to process. No fee cap is stated.
Processing, ACH bank transfer		Not published [4]	PantherPayments	ACH is listed as an accepted payment method separately from eCheck, but no ACH rate is published.
Monthly fee	$0 [4]	Published	PantherPayments	No monthly, membership, processing-minimum, extra trust account or PCI compliance fee.
Chargeback	$30 [19]	Published	PantherPayments	Per chargeback. PantherPayments' compliance team helps assemble evidence at no extra cost.
Refund		Not published [23]	PantherPayments	Full or partial refunds can be issued to the original card or bank account; no refund fee is stated, and the help center does not say whether the original processing fee is returned.
Fees that apply only in some cases
Monthly fee, card, $2	$2 [16]	Published	PantherPayments	Visa Fixed Acquirer Network Fee (FANF), per month, passed through at cost only when it applies; PracticePanther does not say which transactions trigger it.
Monthly fee, card, $1.25	$1.25 [16]	Published	PantherPayments	Mastercard Location Fee, per month, passed through at cost only when it applies; PracticePanther does not say which transactions trigger it.
Other fee, card, $0.10	$0.10 [16]	Published	PantherPayments	Visa Integrity Fee, per transaction, passed through at cost only when it applies; PracticePanther does not say which transactions trigger it. Other Visa per-transaction pass-throughs: Acquirer Processing Fee $0.0195, Base II Transmission Fee $0.0018, International Acquiring Fee 0.45%, International Sale Assessment Fee 1%.
Other fee, card, 0.85%	0.85% [16]	Published	PantherPayments	Mastercard Acquirer Program Support Fee, per transaction, passed through at cost only when it applies; PracticePanther does not say which transactions trigger it. Other Mastercard pass-throughs: Network Access and Brand Usage (NABU) $0.0195 per transaction; Cross Border $0.10.
Other fee, American Express, 0.15%	0.15% [16]	Published	PantherPayments	American Express Network Processing fee, per transaction, passed through at cost only when it applies; PracticePanther does not say which transactions trigger it.
Other fee, American Express, 0.85%	0.85% [16]	Published	PantherPayments	American Express Card Not Present fee, per transaction, passed through at cost only when it applies; PracticePanther does not say which transactions trigger it. Amex International Inbound: $0.10.

Onboarding, training and data migration

Live one-on-one training is included: one session on Solo, three on Essential, and unlimited sessions on Business and Business Pro [1]. Firms that move data in get a dedicated account manager and help from PracticePanther’s onboarding and migrations team, but PracticePanther does not say whether migration costs extra [20].

Contract, renewal and cancellation

PracticePanther states no minimum contract. An annual plan is paid for the next 12 months [2]. All charges are non-refundable, on monthly and annual billing alike. To cancel or reduce users, a firm must give written notice at least five days before the end of its current term [3].

PracticePanther free trial

PracticePanther offers a 7-day free trial with no credit card [1].

PracticePanther cost per user and per firm

PracticePanther cost a year for 1, 5 and 20 users, by plan and billing term

PracticePanther cost a year for 1, 5 and 20 users, by plan and billing term

Plan	Cost a year, 1 user	Cost a year, 5 users	Cost a year, 20 users
PracticePanther Solo, billed annually Published a	$588 [1–3]	$2,940 [1–3]	$11,760 [1–3]
PracticePanther Solo, billed monthly Published a	$708 [1–3]	$3,540 [1–3]	$14,160 [1–3]
PracticePanther Essential, billed annually Published a	$828 [1–3]	$4,140 [1–3]	$16,560 [1–3]
PracticePanther Essential, billed monthly Published a	$948 [1–3]	$4,740 [1–3]	$18,960 [1–3]
PracticePanther Business, billed annually Published a	$1,068 [1–3]	$5,340 [1–3]	$21,360 [1–3]
PracticePanther Business, billed monthly Published a	$1,188 [1–3]	$5,940 [1–3]	$23,760 [1–3]
PracticePanther Business Pro, billed annually Published a	$1,368 [1, 5–7]	$6,840 [1, 5–7]	$27,360 [1, 5–7]
PracticePanther Business Pro, billed monthly Published a	$1,488 [1, 5–7]	$7,440 [1, 5–7]	$29,760 [1, 5–7]

These figures cover the subscription only. Payment processing, card network fees and any migration work come on top.

Before signing, ask PracticePanther for:

1. Whether annual billing is charged as one payment up front.
2. Whether data migration from your current system is free, and if not, a written quote.
3. The ACH rate, if clients will pay by bank transfer.
4. Which card network fees would apply to your typical payments.

Who PracticePanther suits

PracticePanther suits small firms that want practice management, time tracking, billing and a trust ledger in one subscription, with every plan price published [1]. Firms that want their general ledger inside the same system can have it on Business Pro; firms happy to keep their books in QuickBooks Online can stay on a lower plan [1]. It also fits firms that want to take card and eCheck payments into trust from inside the billing system on any plan [4].

It suits less well a firm that keeps its books in QuickBooks Desktop or Xero, which PracticePanther does not connect to [11] [12]. A firm that wants a built-in general ledger pays $114 per user per month, billed annually [1, 5–7] for Business Pro, against $89 per user per month, billed annually [1–3] for Business, the plan below it.

Clio publishes a price for its Starter plan only and includes Clio Accounting on every plan [24]; see Clio pricing, plan by plan. For the wider market, see the law firm accounting software rankings, and for how each price is sourced, the research methodology.

Who owns PracticePanther